This Identity Verification Policy explains how the International Student Society (“ISS”, “we”, “our”, “us”) collects, uses, and protects identity documents submitted through our website and mobile application (ISS Hub).

By submitting any identification documents, you agree to the terms outlined in this policy.

Purpose of Identity Verification

We may require identity verification to:
• Confirm eligibility for membership
• Ensure users are international students or eligible participants
• Prevent fraud, impersonation, or misuse of the platform
• Maintain a safe and trusted community
• Comply with internal policies and legal obligations where applicable

Accepted Documents

We may request one or more of the following:
• Irish Residence Permit (IRP)
• Public Services Card (PSC)
• Valid student ID
• Proof of enrolment (e.g., university letter or document)

We reserve the right to request additional documentation where necessary.

How We Use Your Documents

Your documents are used strictly for:
• Identity verification
• Eligibility confirmation
• Fraud prevention and account security

We do not use your identity documents for:
• Marketing purposes
• Profiling or automated decision-making
• Sharing with third parties (unless legally required)

Legal Basis for Processing

We process identity verification data under:
• Legitimate interests – to ensure a safe, secure, and trustworthy platform
• Legal obligations – where applicable under Irish or EU law

Storage and Security

We take appropriate technical and organisational measures to protect your data, including:
• Secure storage systems
• Restricted access (authorised personnel only)
• Encrypted data transmission where applicable
• Monitoring and logging of access

Your documents are never publicly accessible.

Data Retention

Identity documents are retained only for as long as necessary to:
• Complete the verification process
• Maintain records for fraud prevention or dispute resolution

Where possible, documents will be:
• Deleted after verification, or
• Stored in a minimised or anonymised format

Verification Outcomes

After review, your verification may be:
• Approved – granting access to relevant features
• Rejected – if eligibility cannot be confirmed
• Pending – if additional information is required

ISS reserves the right to make final decisions regarding verification status.

User Responsibilities

By submitting documents, you confirm that:
• The documents belong to you
• The information provided is accurate and up to date
• You have the legal right to share this information

Providing false or misleading information may result in:
• Account suspension or termination
• Removal from the platform

Data Sharing

We do not sell or share your identity documents.

Data may only be shared:
• With trusted service providers under strict agreements (if necessary for secure processing)
• Where required by law or legal authorities

Your Rights

Under GDPR, you have the right to:
• Access your personal data
• Request correction of inaccurate data
• Request deletion of your data
• Restrict or object to processing
• Lodge a complaint with the Irish Data Protection Commission (DPC)

To exercise your rights, contact: iss@atuiss.com

Refusal to Provide Documents

You are not obligated to provide identity documents.

However, failure to provide required verification may result in:
• Limited access to features
• Inability to obtain membership
• Restricted participation in events or services

Changes to This Policy

We may update this Identity Verification Policy from time to time. Updates will be posted with a revised date.

Contact Us

If you have any questions regarding this policy or your data:

Email: iss@atuiss.com
Website: https://atuiss.com